Voirem Privacy Policy

Last Updated: July 24, 2025

This Privacy Policy describes how Voirem ("we," "us," or "our") collects, uses, and discloses your information when you use our mobile application, Voirem (the "App"). We are committed to protecting your privacy and handling your data in a transparent and secure manner. By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Introduction

Voirem is a mobile voice recording and transcription application designed to help you record, organize, transcribe, and manage audio content directly on your device. We understand the importance of privacy, especially when dealing with sensitive audio recordings and personal data. This policy aims to clearly explain our data practices.

2. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Voirem Support
arsik7473838@gmail.com
voirem.com/contact

3. Data We Collect and How We Use It

We collect various types of information in connection with the services we provide through the App. The type of data collected depends on how you use the App and the features you enable. Our primary goal in collecting information is to provide and improve our services, features, and content, and to administer your use of the App.

3.1. Information You Provide Directly to Us

• Voice Recordings: When you use the App's core functionality, you create high-quality voice memos through your device's microphone. These recordings are stored locally on your device by default. You have full control over these recordings, including organizing them into folders, tags, and categories. We do not access or store your voice recordings unless you explicitly opt-in to features that require cloud processing, such as transcription or AI enhancements.
• Transcription Data: If you opt-in to our speech-to-text transcription services, your audio recordings are converted into text. This transcription data is stored locally on your device. If cloud-based transcription services are used, the audio data is temporarily uploaded to secure servers for processing and then deleted after transcription is complete. The resulting text is then returned to your device.
• Metadata: You can manually organize your recordings with folders, tags, and categories (e.g., meetings, lectures, ideas). This metadata is stored locally on your device.
• Account Information (Optional): If you choose to create an account to sync data across devices or access premium features, we may collect your email address and use third-party OAuth providers (e.g., Apple ID, Google) for authentication. This information is used solely for account management, synchronization, and providing access to premium features. We do not share or sell this personal information to third parties.
• Feedback and Support Communications: If you contact us for support or provide feedback, we will collect the information you provide in your communication, such as your name, email address, and the content of your message. We use this information to respond to your inquiries and improve our services.

3.2. Information Collected Automatically

• Usage Data: We may collect information about how you access and use the App, such as the features you use, the time and duration of your activities, and app crashes. This data is collected to analyze app performance, identify bugs, and improve user experience. This information is typically anonymized and aggregated.
• Device Information: We may collect certain information about the device you use to access the App, including the device model, operating system version, unique device identifiers, and mobile network information. This information helps us ensure compatibility and optimize the App's performance across various devices.

3.3. Information from Third Parties

• AI Transcription Services: When you opt-in to AI transcription, we may use third-party AI services (e.g., Mistral, Whisper, or other third-party APIs). When using these services, your audio data is transmitted to these providers over encrypted HTTPS connections. These providers are carefully selected for their commitment to data security and privacy. We do not control their privacy practices, and we encourage you to review their respective privacy policies. We ensure that any third-party service providers we engage are contractually obligated to protect your data and use it only for the purposes of providing the requested services.
• Analytics Providers: We may use third-party analytics tools to help us understand how users engage with the App. These tools collect information such as how often users visit the App, what features they use, and what other apps they have used before coming to the App. This information is used to improve the App and is typically anonymized and aggregated.

4. How We Use Your Information

We use the information we collect for various purposes, including:

• To Provide and Maintain the App: To operate and deliver the core functionalities of Voirem, including voice recording, local storage, and organization features.
• To Process Transcriptions: To convert your audio recordings into text when you opt-in to transcription services.
• To Enhance App Features (AI-Powered): If you opt-in to AI features, we use your data to:
  • Generate summaries of recordings.
  • Classify recordings into categories (auto-sorting).
  • Enable keyword search within spoken content.
  • Develop future features like sentiment detection, title generation, and speaker identification.
• To Improve and Personalize the App: To understand user preferences, troubleshoot issues, and develop new features and functionalities.
• To Communicate with You: To respond to your inquiries, provide customer support, and send you important updates or notifications related to the App.
• For Security and Fraud Prevention: To protect the security and integrity of the App and to detect and prevent fraudulent activities.
• For Legal Compliance: To comply with applicable laws, regulations, and legal processes.

5. Data Storage and Security

• Local Storage: By default, all your data (recordings, transcriptions, metadata) is stored locally on your device. This provides you with maximum privacy and control over your data.
• Cloud Sync (Optional): If you enable cloud sync (e.g., iCloud), your data may be stored on Apple's servers (for iOS) or other cloud providers you choose. We do not directly control the security of these third-party cloud services, but we rely on their robust security measures. We recommend reviewing the privacy policies of your chosen cloud providers.
• Cloud-Based AI Services: If you opt-in to cloud-based transcription or AI features, your audio data is temporarily transmitted to secure third-party servers via encrypted HTTPS connections. These servers are used solely for processing the data as requested, and the audio data is typically deleted shortly after processing. We implement reasonable technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction.
• No Personal Information Shared or Sold: We do not share, sell, rent, or trade your personal information with third parties for their marketing purposes.

6. Data Sharing and Disclosure

We may share your information in the following situations:

• With Your Consent: We may share your information when you give us explicit consent to do so, such as when you opt-in to cloud-based transcription or AI features.
• With Service Providers: We may engage third-party companies and individuals to facilitate our App, provide services on our behalf (e.g., AI transcription, analytics), perform App-related services, or assist us in analyzing how our App is used. These third parties have access to your information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).
• Business Transfers: If we are involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction. We will provide notice before your information is transferred and becomes subject to a different Privacy Policy.
• Aggregated or Anonymized Data: We may share aggregated or anonymized information that cannot reasonably be used to identify you. This information may be used for research, analysis, or other business purposes.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access and Portability: You have the right to request access to the personal data we hold about you and to receive a copy of it in a structured, commonly used, and machine-readable format.
• Correction/Rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
• Deletion/Erasure ("Right to be Forgotten"): You have the right to request the deletion of your personal data under certain circumstances.
• Objection to Processing: You have the right to object to the processing of your personal data under certain circumstances.
• Restriction of Processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.
• Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us using the contact information provided in Section 2 of this Privacy Policy. We will respond to your request in accordance with applicable law.

8. Children's Privacy

Voirem is not intended for use by children under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from a child under the age of 13 without verification of parental consent, we will take steps to remove that information from our servers.

We advise parents and guardians to supervise their children's online activities and to consider using parental control tools available from online services and software manufacturers that help provide a child-friendly online environment.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy. We will also inform you via email and/or a prominent notice on our App, prior to the change becoming effective and update the "Last Updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. Compliance with Laws

We are committed to complying with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) for users in the European Union and the California Consumer Privacy Act (CCPA) for users in California. We strive to ensure our practices align with the requirements of these and other relevant privacy regulations.

11. Your Acceptance of These Terms

By using this App, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our App. Your continued use of the App following the posting of changes to this policy will be deemed your acceptance of those changes.